Bylaws

Cherry Creek Baseball Booster Club

Bylaws

(Revised 1.23.2024)

Article I - Name

The name of this organization shall be Cherry Creek Baseball Booster Club (a.k.a. Cherry Creek Diamond Club, Inc.)

Article II – Purpose and Scope

This club shall be a non-profit organization, the purpose of which shall be to encourage, promote and provide moral and financial assistance to the Cherry Creek Baseball program at Cherry Creek High School. The club may be tax exempt only if the club makes an application to the Internal Revenue Service for tax-exempt status. At no time will the club or any of its members or officers exert or attempt to exert any influence or pressure or in any way interfere with the coach. The Cherry Creek Baseball Booster Club shall have no input whatsoever on the daily, seasonal or annual conduct of the team(s), those duties belong to the team coach(s).

Article III – Membership

Section 1           Active membership is any parent or legal guardian of a Cherry Creek High School Baseball team for the current school year. Membership is open to all Varsity, Junior Varsity, Sophomore, and Freshmen Team parents/ guardians.

Section 2           Honorary membership shall be granted to such persons as may be approved by the Cherry Creek Baseball Booster Club Officers. Honorary members shall not be allowed to vote or hold office but may have responsibilities that promote the organization. Honorary members shall pay $50 annual dues and shall not be allowed to vote or hold office. Dues for honorary members can be waived with a majority vote of the Board.

Article IV – Board of Directors

Section 1           The Cherry Creek Baseball Booster Club Board of Directors shall consist of nine (9) voting members in good standing, one of whom shall be a member of the Cherry Creek High School Baseball team, coach or director of the team. Other than a coach, a member may not sit on the Board for more than three consecutive one-year terms, unless he/she is elected as an officer for the fourth year. The Board of Directors may assign Board Advisory Positions. These positions are non-voting and shall be approved by a majority of the Board. Board positions will be voted on every year. The ideal makeup of the Board shall be two (2) parent/guardians from each class; however, not a requirement. Freshman Board members will not be voted upon until after tryouts at which time High School teams are formed for the Spring season.

Section 2           The Board of Director shall determine policies and activities of the Booster Club, approve the budget, approve all expenditures, take council with committees and have general management of the club. All policies and activities of the club shall fall within the guidelines established by the Cherry Creek High School for Booster Clubs.

Section 3           The Board of Directors shall meet at the call of the President.

Section 4           A majority of the members of the Board shall constitute a quorum, and all action of the Board shall be by majority of those members present at any meeting or responding to an electronic communication (e-mail, text, etc.); provided, however, that no expenditures in excess of $1,000 that are not included in the approved budget shall be authorized without the affirmative vote of a majority of the Board members. Any non-budgeted expenditure up to $1000 can be given approval by Treasurer and President and does not require a vote by the Board.

Section 5           A vacancy in any office because of death, resignation, removal, disqualification or otherwise, may be filled by the Board of Directors for the unexpired portion of the annual term.

Section 6           Any member of the Board of Directors may be removed from office by a majority vote of all members at a meeting called for that purpose.

Article V – Nomination and Election

Section 1           Election of the Officers shall be held at the annual meeting, which will be publicized at least thirty (30) days prior to the day of the meeting and held no later than 30 days after the Cherry Creek High School teams have been determined in the spring. A vote will be taken from eligible voting members present at that meeting.

Section 2           Active members, Varsity, Junior Varsity, Sophomore, and Freshman present and in good standing will be eligible to vote. Good standing is defined by all dues and payments (if any) of the member is up to date and paid.

Section 3           In case of a vacancy in the office of the President, the Vice President shall assume the duties of the President for the remainder of the term. A vacancy in the offices of Vice President or Treasurer shall be filled by a vote of the Directors at a regular Board meeting.

Article VI – Officers and Duties

Section 1           The officers of the Cherry Creek Baseball Booster Club shall consist of a President, Vice President, Treasurer, Secretary, and Fundraising.

Section 2           The Officers shall be nominated from the members in good standing of the Cherry Creek Baseball Booster Club and elected by the Board of Directors. The Officers must be CCHS baseball team parents or legal guardians of a team member. The office of the President does require 1 year of experience as a previous Board member.

Section 3           The officers shall hold office for one (1) year term, unless removed sooner through either voluntary resignation or otherwise disqualified. Officers may be re-elected to the same position annually.

Section 4           The President shall be the executive officer of the Cherry Creek Baseball Booster Club and shall preside over all meetings of the Booster Club and Board of Directors.

Section 5           The Vice-President, in the absence of the President shall assume the duties of the President and, in the absence of the Treasurer, shall assume the duties of the Treasurer. He/she shall also perform such other duties as usually pertain to his/her office or as may be designated by the Board.

Section 6           The Treasurer shall receive all funds paid to the club, deposit same in the official depository and disburse the same on order of the Board. He/she shall follow all financial guidelines as established by Cherry Creek High School for the handling of finances, outside financial accounts, student fundraising and appropriate depositing and disbursing of funds. He/she will also keep records of fees, papers, records, documents and maintain official correspondence. The Treasurer and President will be the only recognized authorized signatures. The Treasurer should make a financial report at the Booster Club meetings and at such other times as the President, the Board of Directors or the Cherry Creek High School Athletic Director may request.

Section 7           The Secretary shall maintain a record of proceedings of all meetings, keep records of membership and attendance, papers, records, documents and maintain official correspondence. He/she shall submit a report at the Booster Club meetings, and at such other times as the President or Board may require. He/she shall submit a copy of all minutes to the Athletic Director.

Article VII – Meetings

Section 1           The Booster Club will hold membership meetings as such time and place as shall be determined by the Board of Directors.

Section 2           The Club will make every effort to attempt to provide thirty (30) days’ notice for membership meetings; however, some may be held with less than thirty (30) days’ notice prior to the meeting date.

Article VIII – Committees

Section 1           Committees will be designated by the President at such times and for such duration to perform the specific functions for which they are required.

Section 2           The President shall appoint Committee Chairpersons who will in turn select the members of their respective committees.

Article IX – Finance

Section 1           No later than the end of the school year, the Board of Directors shall adopt a budget of estimated income and expenditures for each team (e.g., varsity, JV, etc.) and/or the program for the upcoming year. The budget will be developed and proposed in conjunction with Head Coach(es) and approved by a majority vote of the Board of Directors. The budget(s) will be presented at the first Booster meeting of the year and adopted by a majority vote of the attendees of the meeting.

Section 2           The budget shall be composed in accordance with the Cherry Creek High School policy regarding Booster Club financial accounts, fundraising and disbursements of funds. All fundraising activities to be conducted on the District property must be conducted per the Cherry Creek Booster Club Guidelines.

Section 3           Dues for Booster Club Membership shall be set by the Board of Directors and are due upon team rosters being set in the Spring.

Article X – Revenue

Section 1           Revenues from sources other than those defined in the Guidelines for Booster Club finances and outside accounts may be raised as determined by the Board and approved by the Athletic Director.

Article XI – Liabilities

Section 1           Nothing herein shall constitute members of the Cherry Creek Baseball Booster Club as partners for any purpose. No member, officer, agent or employee shall be liable for the acts or failures to act of any other member, officer, agent or employee of the Cherry Creek Baseball Booster Club. Nor shall any member, officer, agent or employee be liable for his/her acts or failures to act under these by-laws, excepting only acts of omissions arising out of his/her willful malfeasance.

Article XII – Bylaw Changes

Section 1           These bylaws may be altered, amended, or changed and new ones adopted by a two-thirds vote of the Board of Directors in good standing at a meeting called for that purpose. 

Article XIII – Purpose & Dissolution

Section 1           Cherry Creek Diamond Club is organized exclusively for charitable, religious, educational, and scientific purposes, including, for such purposes, the making of distributions to organizations that qualify as exempt organizations described under Section 501(c)(3) of the Internal Revenue Code, or corresponding section of any future federal tax code.

Section 2           Upon the dissolution of this organization, assets shall be distributed for one or more exempt purposes within the meaning of Section 501(c)(3) of the Internal Revenue Code, or corresponding section of any future federal tax code, or shall be distributed to the federal government, or to a state or local government, for a public purpose.